Purchasing & Billing Officer

Company: Dynagraph Lebanon SAL
Position Title: Purchasing & Billing Officer
Position Location: Hazmieh - Beirut

Education: BA/BS in Business Administration or equivalent
Years of Experience: 0-3 years of relevant experience
Working Schedule: Monday to Friday 8:30 am to 5:30 pm 2 Saturday/month: 8:30 am to 1 pm

Duties and Responsibilities

Prepare purchasing orders by preparing bid requests and purchase orders; assigning appropriate tracking numbers reading mail and facsimiles; answering the telephone.
Mailing, faxing or calling appropriate parties. Verifying and editing terminology and specifications of purchase requests.
Process requisitions filled by customers by preparing offers.
Handle the billing process.
Maintain and controls the inventory.
Keep customers informed by confirming and clarifying orders; noting shipping or backorder delays.
Ensure delivery and payment by routing orders to departments for filing; initiating purchase orders; tracking delayed orders.
Preparing payment documents; routing invoices to accounts payable.
Provide information by answering questions from customers and vendors.
Maintain historical information by filing orders and related documents.
Maintain operations by following policies and procedures; reporting changes as needed.
Prepare reports by collecting, analyzing, calculating, compiling and summarizing information.
Maintain work flow by sorting and delivering information.
Process, organizes and follows up all QMs (Quality Messages) from the service department.
Process, organizes all return defective parts under warranty
Issues all service under warranty invoices in coordination with the service department and insures the submission of the proper documentation

Requirements

Fluent in English & Arabic; Computer Literate.

Contact Information

delkara@dynagraph.net

Expected Hire Date: ASAP
Posting Date: 29/2/2012

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